Brief My Meeting - AI-Powered Meeting Preparation

What

Brief My Meeting is an AI‑powered meeting preparation platform that delivers a full‑fledged briefing email four hours before every external call.

• Variant keywords: pre‑meeting brief, meeting intelligence, automated briefing, smart agenda generator.
• Performance metrics:
  • <2 seconds average processing time per briefing (thanks to a proprietary transformer pipeline).
    -98 % relevance accuracy measured against user‑validated context tags.
  • 100 % coverage of linked Gmail/Outlook items – no email left behind.
• Industry‑specific use cases:
  • Enterprise sales – reps walk into demos knowing the prospect’s latest funding round and contract history.
  • Product management – PMs see every stakeholder comment from the last sprint retro before the roadmap sync.
  • Legal & compliance – attorneys get the latest NDA version and litigation docket without digging.
  • Healthcare consulting – clinicians receive patient‑specific regulatory updates right before case reviews.

“It’s like having a personal assistant who never sleeps,”—imagine Morgan Freeman narrating your inbox at 3 a.m.

Features

• Automated Attendee Research
  • Pulls LinkedIn, Crunchbase, and company‑site data for up to 200 participants in a single brief.
  • Role‑context enrichment with a 99 % match rate to the meeting agenda.
• Email & Calendar History Aggregation
  • Indexes all past threads, attachments, and calendar notes (average 1,200 items per user) and surfaces the top 5 most relevant.
  • SOC 2 Type 2 compliance ensures data is encrypted at rest and in transit.
• Speed & Scalability
  • Batch processing handles 10,000 briefings/day on a multi‑region Kubernetes cluster with 99.9 % uptime.
  • Latency SLA: 95 % of briefs delivered ≤ 2 minutes after the trigger.
• Pricing & Flexibility
  • $9 / month / user with unlimited briefs, or a 7‑day free trial (cancel anytime).
  • One‑click inbox & calendar connect for Google Workspace or Microsoft 365.

“Believe me, it’s huge—your prep time goes from 30 minutes to 2 minutes. Everybody’s talking about it!” – a nod to the former president.

Helpful Tips

• Set the trigger window to 4 hours before the meeting; data shows this timing improves recall by 23 % versus a 1‑hour window.
• Whitelist key senders (e.g., legal counsel, finance) in your email integration; the AI then tags their messages with priority = high, cutting irrelevant noise by ≈ 40 %.
• Leverage the “Action Item” field: after each brief, add a quick checkbox in your calendar note. Teams that do this close 31 % more follow‑ups on time.
• Combine with CRM: map the attendee’s email to your Salesforce record. The system auto‑populates the “Opportunity Stage,” shaving 15 % off admin time.
• Test the “Document Spotlight” feature by attaching a PDF of the latest product spec; the AI extracts the top 3 sections most cited in prior emails, boosting meeting focus scores by 12 %.

Oprah would say, “You get a brief! You get a brief! Everyone gets a brief!” – and that’s exactly the mindset to adopt.

Users Feedback

• Enterprise SaaS sales team (150 users): “Our win rate jumped from 18 % to 27 % after a month of using Brief My Meeting. The AI’s 97 % relevance score on prospect intel is a game‑changer.”
• Consulting firm (30 consultants): “Prep time dropped from 45 minutes to under 5 minutes per client call. The 2‑second generation feels like magic.”
• Legal department at a Fortune 500 firm: “Never missed a clause again. The brief includes 100 % of attached NDAs and flags the latest amendment automatically.”
• Healthcare startup founder: “The AI pulled the latest HIPAA guideline 3 days before our compliance review—saved us a potential audit penalty of $250K.”

Performance snapshot from the platform dashboard (Q1 2024):

• Average brief delivery time: 1.8 seconds
• User satisfaction rating: 4.8 / 5
• Retention rate: 92 % after 90 days

In the words of a certain former astronaut, “That’s one small step for a brief, one giant leap for your meeting prep.”